I-ACT

Regional Representative’s

Handbook

January 2007

Table of Contents

Page

1. Purpose......................................................................................... 3

2. Qualifications and Duties……………………………………...………3

3. General.......................................................................................... 3-4

4. Regional Meetings......................................................................... 4-7

5. Important Consideration................................................................ 7

Proposed Agenda.............................................................................Appendix 1

I-ACT Regional Meeting Expense Report…………………………….Appendix 2

Meeting Announcement Notification ................................................Appendix 3

I-ACT Regional Meeting Registration List…………………………….Appendix 4

I-ACT Instructor Certification - Evaluation Form……………….…….Appendix 5

I-ACT Level 2 Presentation – Evaluation Form………………….…..Appendix 6

NBCHT CEU Sign In Sign Out Sheet…………………………………Appendix 7

NBCHT CEU Certificate…………..……………………………………Appendix 8

Code of Ethics……………………………………………………………Appendix 9

Oath of Integrity………………………………………………………….Appendix 10

I-ACT By-Laws…………………………………………………………..Appendix 11

Standard Operating Procedures, Regulations & Guidelines……….Appendix 12

Checklist for Instructor Presenters…………………………………….Appendix 13

1. Purpose:

The Purpose of the Regional Representatives is to be an extension of the I-ACT Board of Directors. They should establish contact with their region, and plan for and hold Regional meetings at least one time per year, and more often if required or desired. Regional Representatives are responsible for attending the annual convention to participate in the administrative activities such as yearly Regional Representative Meeting, instructor evaluations, testing and scheduled events.

2. Qualifications and Duties:

The following qualifications are required for an individual to hold the position of an I-ACT Regional Representative:

1. Complete Regional Representative Application

2. A Full Member in Good Standing

3. I-ACT Certified Instructor

4. Graduate of the I-ACT Ambassador Program so they may be an articulate

spokesperson for I-ACT in their community, state or country.

5. Provide two professional references from Colon Hydro-therapist in your area.

Regional Representative Duties:

1. Hold at Least One Meeting Per Year.

2. Attend the Annual Convention – No Registration Fee required for

Representatives who hold a meeting during the year with Chairperson approval.

(Regional Representative Business Meeting is held on Tuesday and Instructor Evaluations on Wednesday)

3. Pursue National Board for Colon Hydro Therapy (NBCHT) Continuing

Education Approval for CEU’s at Regional Meetings.

3. General:

The Regional Representatives of I-ACT are an extension of the I-ACT Board. When operating in the capacity of Regional Representative, they should at all times support and uphold the policies of I-ACT as presented by the I-ACT Board of Directors. A Regional Representative should at all times be completely fair and impartial. See Appendixes 9 - 12 for Code of Ethics, Oath of Integrity, By-Laws and Standard Operating Procedures, Regulations and Guidelines.

During regional meetings, and anytime they are acting in the capacity of Regional Representative, they should ensure that there are no derogatory comments or judgments made about any I-ACT instructors, schools, manufacturers or equipment. They should ensure that no one talks about the actions or failings of another colon hydro-therapist. No grievances will be discussed during a regional meeting unless the results of the grievance committee have been made public. All complaints or problems should be put in writing and forwarded to the I-ACT Grievance Committee. Regional Representatives are encouraged to be supportive, positive, upbeat, and energetic.

4. Regional Meetings:

Regional meetings should be held at least one time per year and more often if required or desired. A Regional Meeting is not meant to replace the Annual I-ACT Convention. A Member of the I-ACT Board of Directors will be present if possible.

Regional meetings are held to update the individuals of the region on matters of importance to that region, to allow a forum so individuals of I-ACT may complete the requirements for Level 1, Level 2, Level 3 or Instructor Certification, offer NBCHT CEU’s, and to allow a time and place for members of I-ACT to share and learn from one another. Regional meetings are not to be a forum to sell products, services or equipment.

a. The Regional Representative is responsible for determining the meeting date, location, establishing the agenda, and scheduling members that require time on the Regional Meeting Agenda to complete their Level 2 (15 minute) presentations or work on their Instructor Certification (1 hour time slots). Additionally, time should be allocated to allow for level 1, level 2 and level 3 testing. See Appendix 1 for a Proposed Agenda for Regional Meetings.

Location/Meeting rooms: The Regional Representative is responsible for finding a meeting space, and scheduling an appropriate room for the meeting. The cost for this space should be as low as possible so we can keep the costs of the Regional Meetings down. When you have identified a potential meeting space, contact the I-ACT Home office and get approval prior to signing a contract. I-ACT will pay for the cost of the Meeting room. I- ACT does not provide meals, but will cover the cost of light refreshments. Check with your local libraries, community centers or local I-ACT Schools/members, etc., to attempt to find free/low cost space for the meeting.

Equipment: If there is a requirement for equipment such as Overhead Projectors, Slide Projectors, etc. I-ACT will cover the cost to either lease/rent/or purchase this equipment. Prior to committing to any rental/lease/or purchase, contact the I-ACT Home Office for approval.

Agenda for Meeting: The Regional Representative has full authority to establish the schedule of events for the Regional Meeting. Special care should be taken to ensure there is sufficient time for all individuals desiring to give a Level 2 or Instructor Level presentation. See Appendix 1 for a Proposed Agenda for a Regional Meeting.

Meeting Expenses and Documentation: Expenses for all aspects of the meeting should be tracked on the Regional Meeting Expense Report found in Appendix 2. Should you be required to travel, I-ACT will reimburse you for one night of lodging, unless otherwise approved.

I-ACT recommends that the Regional Representative prepare a large mailing envelope in advance to mail documents to the I-ACT Home Office. Documents may include the following: Expense Report and Receipts, Registration and Testing Fees, Test Answer Sheets, Evaluation Sheets, NBCHT CEU documents and others as needed. This prepared envelope can be used at the meeting to keep these important documents organized and protected. You may wish to make copies of all the documents for your records before mailing them.

All documentation should be returned to the I-ACT Home Office as early as possible after the Regional Meeting and members should be advised to contact the I-ACT Office for results of their testing and evaluations.

You may also prepare a brief note about the meeting and include a picture for the I-ACT Quarterly; this may also be emailed to the home office.

b. The Regional Representative will formally announce the date of the Regional meeting in the I-ACT Quarterly by providing the details to the I-ACT Home Office in advance (see Appendix 3 for notification form). It is recommended that you choose a date and location 4–6 months in advance and consider the Oct/Nov and or March/Apr timeframe. The deadline dates for the I-ACT Quarterly are:

Winter December 1 Spring March 1 Summer June 1 Fall September 1

c. The Regional representative will coordinate with the I-ACT Home office to ensure registration flyers are mailed out 1-2 months prior to the Regional Meeting, and to have as widespread dissemination of the Regional Meeting dates as possible.

The-ACT office will provide the Regional Representative with names and phone numbers of all members in their region so they may contact those individuals. (NOTE: Remember, that these lists are confidential, since many of the individuals on the list have not given I-ACT Permission to release their names). Also, if you are aware of colon hydro-therapists in your area who are not I-ACT members, it is permissible to inform them about the meeting.

I-ACT recommends that you formally contact members in your area starting at least two months prior to the scheduled meeting date. Speaking with members or leaving messages by introducing yourself, giving the date, time and location of meeting, encourage attendance and early registration and most importantly asking if they have any testing or presenting requirements. This proactive strategy will allow you to develop the meeting agenda and offer support to members who have certification needs. See Appendix 13 for the Checklist for Instructor Presentations, which is information you can provide instructor presentation candidates.

The Regional Representative and I-ACT Office will then begin to receive calls and registration forms from members. The Regional Representative and I-ACT office will begin a list of members attending the meeting and identify if they need to test and/or present for certification levels. It is important to communicate with the I-ACT Office to share information about members that will be attending the Regional Meeting. See Appendix 4 for the I-ACT Regional Meeting Registration List.

d. The Regional Representative will ensure that all individuals that participate in the Regional Meeting have paid the appropriate fees, and that those individuals who will be testing have also paid their testing fees to I-ACT. This may be accomplished by contacting the I-ACT Home office and comparing the attendance data that the Regional Rep. has with the I-ACT Home Office data. I-ACT will send each region an updated list of attendees just prior to the Regional Meeting.

Unpaid registration, testing or membership fees can be collected as members check in at the meeting. Note: The I-ACT Board Member, the Regional Representative, and the Assistant to the Regional Representative are not required to pay the Regional Meeting Registration fee.

e. Testing at the meeting will be proctored in a professional manner by the Regional Representative or other I-ACT Certified Instructor. The environment needs to be well lit, quiet and conducive to test taking. The allotted time for testing is 2 hours.

The Regional Rep will ensure that all tests are protected by collecting tests and answer sheets from each candidate, and that all testing is done appropriately and without any assistance. Members should be advised to contact the I-ACT Office for results of their tests.

f. The Regional Representative will ensure that any individual testing for the Instructor level by providing an hour (or longer) presentation be evaluated by as many individuals as possible, preferably I-ACT Certified Instructors. The Instructor Evaluation sheets (green sheets, Appendix 5) must be protected and returned to the I-ACT office along with answer sheets and fees. The same thing applies to any individual accomplishing their Level 2 presentation. These presentations must also be evaluated and the forms (blue sheets, Appendix 6) returned to the I-ACT Office.

The evaluation sheets are not given to the presenters but will be sent to the I-ACT Office to be reviewed by the Educational Committee, then I-ACT will notify the candidate of the results.

g. Three NBCHT Continuing Education Units (CEU’s) are allowed per Regional Meeting and the Continuing Education Program Application must be completed and approved by the National Board prior to the meeting. The Regional Rep will identify as early as possible any instructor presentations to be given or guest speakers prior to the meeting to complete the CEU Application. The application can be downloaded from http://i-act.org/CEUApplicationCriteria.pdf.

Record keeping for NBCHT Continuing Education is important in ensuring members are awarded their earned credits and that the NBCHT meets the accrediting/certifying board’s documentation requirements. All members may participate in the program but not all members are Nationally Certified, however members who are Nationally Certified need to sign in and sign out on the NBCHT CEU Sign-In/Out Sheet included as Appendix 7 which you complete with meeting/speaker details.

The completed sign in/out sheet should be copied with one copy for your meeting records and the original is sent to the NBCHT office for proof of attendance. NBCHT documents can be put in an envelope labeled “NBCHT” and mailed along with the other I-ACT paperwork.

CEU Certificate Appendix 8: Each nationally certified member should receive a CEU Certificate at the meeting so they have a record of attending the meeting/seminar. Copies of the certificates can be prepared in advance with meeting information and the name of the member can be written in after they complete the continuing education hours. The certificate must be officially signed by the Regional Representative. This process will ensure that the member, NBCHT and Regional Representative have proof of CEU completion should there be any questions in the future regarding their completion of required CEU’s for NBCHT recertification.

h. Questions / Concerns: If a Regional Representative has any questions or concerns, they may immediately call the I-ACT Home Office and alert the Home Office about the concerns or questions. If the I-ACT Office does not have an answer, they will get one from the Board of Directors of I-ACT as expeditiously as possible.

5. Important Consideration:

Finally, it is important to remember, as I-ACT gets bigger, every member of I-ACT deserves to have their voice heard, and their concerns listened to. In this capacity, the Regional Representative can be at times the first line of communications. Strive to make everyone in your region feel that they are the most important person in I-ACT. After all, they are important; they are an I-ACT Member, and they are in your Region.

Appendix 1

Proposed Agenda for Regional Meeting

8:00 AM – 10:00 AM.............Testing Levels 1, 2, & 3

10:00 AM – 10:05 AM ..........Opening Address: ____________, Regional Representative

10:05 AM - 10:15 AM ...........Introductions – Name, Location, How long a C.H.

10:15 AM - 11:00 AM ...........Discussion of local events and I-ACT Information

11:00 AM - 12:00 PM............Instructor Presentation #1 (Evaluate on green sheet)

12:00 PM - 1:00 PM .............Lunch

1:00 AM - 2:00 PM .............Instructor Presentation #2 (Evaluate on green sheet)

2:00 PM - 3:00 PM .............Guest Speaker

3:00 PM - 4:00 PM............Four Individuals for Level 2 (15 Min. ea.-evaluate on Blue Sheets)

4:00 PM - 5:00 PM .............Instructor Presentation #3 (Evaluate on green sheet)

5:00 PM ..............................Closing Remarks - Regional Representative

Appendix 2

I-ACT Regional Meeting Expense Report

Date: _______________

Regional Rep. Name: ______________________________________________

Region: _________________________________________________________

Meeting Date: ______________ Meeting Location: _____________________

Expenses: (receipts attached)

Meeting Room Rental: ___$_______________________

Hotel: ___$_______________________

Phone Expense: ___$_______________________

Beverage Expense: ___$_______________________

Office Supplies: ___$_______________________

(Name tags, folders, pencils)

Misc: ___$_______________________

Total: ____$_______________________

Regional Representative Signature: ___________________________________

Signature of Approving Officer (President/Treasurer): _____________________

Date Approved: ____________________

Date Paid & Check Number: _________________________________________

Appendix 3

Meeting Announcement Notification

Date:

Attn: I-ACT Office

Please post the following information about our regional meeting in the I-ACT Quarterly and the I-ACT web site.

Thank you,

Name of Region:

When:

Where:

Contact Person:

Phone No.:

Cell No.:

Email:

List of Hotel Accommodations:

Please register by this date:

Appendix 5

Appendix 6

Appendix 7

NBCHT CEU Sign In/Out Sheet

Date: _______________

Event: ________________________________________

Topic: ________________________________________

Location: ______________________________________

Time: From: ________ to ________ Total Hours:________

Please sign In and Out

Name Time In Time Out

1. _________________________________ __________ ___________

2. __________________________________ __________ ___________

3. __________________________________ __________ ___________

4. __________________________________ __________ ___________

5. __________________________________ __________ ___________

6. __________________________________ __________ ___________

7. __________________________________ __________ ___________

8. __________________________________ __________ ___________

9. __________________________________ __________ ___________

10. __________________________________ __________ ___________

11. __________________________________ __________ ___________

12. __________________________________ __________ ___________

13. __________________________________ __________ ___________

14. __________________________________ __________ ___________

15. __________________________________ __________ ___________

16. __________________________________ __________ ___________

17. __________________________________ __________ ___________

Use additional sheets as required.

Appendix 8

I-ACT

_______________________

Regional Meeting

Name of Presentation/Seminar:

________________________

This Certificate is awarded to

________________________

For successful completion of 3 hours

of NBCHT continuing education units

on the _____ day of ________________.

I-ACT Regional Rep./I-ACT Instructor

Appendix 9

Code of Ethics

The International Association for Colon Hydrotherapy (I-ACT) membership recognizes the many and varied approaches to the age-old profession of colon hydrotherapy. Therefore, we subscribe to the following basic tenets regarding our profession and vow to uphold them to the best of our ability to achieve a common, mutual awareness within the colon hydrotherapy field:

The health, welfare, and comfort of our clients is our primary concern. We will treat our clients as we would treat ourselves.

We will obtain a good, basic education in colon hydrotherapy and will assist schools in maintaining the highest standard of education for this purpose.

We recognize the ever-changing nature of, approach to, and attitude towards health care. We will continue our education accordingly thereby keeping abreast of all new developments and advancements in this field.

We will share our knowledge and awareness with others in the colon hydrotherapy profession.

We recognize the necessity of maintaining a professional relationship with health care practitioners in other fields and of keeping pace with the latest developments in health care.

We will work as a colon hydrotherapists as our education and training allows and demands and we will not infringe upon other professions we are not qualified to practice.

We honor this profession and promise to uphold these tenants. If our work in colon hydrotherapy does not uphold this standard of professionalism, we will leave the profession to those who can.

Appendix 10

OATH OF INTEGRITY

I vow to conduct myself in a truly professional manner as a member of the International Association of Colon Therapy (I-ACT).

As a member and/or an I-ACT Certified Instructor of Colon Hydrotherapy, I acknowledge the validity of all types of FDA Registered Class 1 and 2equipment.

While acknowledging the differences in each system, they all achieve one of the main goals of Colon Hydrotherapy…to hydrate the colon.

As a member and/or an I-ACT Certified Instructor, I WILL REMAIN UNBIASED, AND REFRAIN FROM MAKING INACCURATE AND/OR DISPARAGING STATEMENTS REGARDING OTHER THERAPISTS AND/OR TYPES OF EQUIPMENT THAT DIFFER FROM THE DEVICE THAT I CHOOSE TO UTILIZE.

I encourage everyone, including students of my class and/or clients, to experience Colon Hydrotherapy on each system in order to make an informed decision for themselves.

My intent is to maintain a high level of integrity when referring to other Colon Therapist services or devices. My goal is to create unity, good will, and support for my peers.

UNITED WE STAND, DIVIDED WE FALL

SIGNED: ___________________________________DATE:___________

Appendix 13

Checklist for Presenters

1. Preparation

2. Practice

3. Appearance

4. Audience Participation

5. Eye contact

6. Audience Control

7. Managing Inappropriate Questions

8. Presentation Style

9. Energy

10. Voice Modulation

11. Closing

Type of Presentation Aides

1. White Boards

2. Overheads

3. Slide Show

4. Computer Generated/Power Point